Organize Workspaces with Folders

Once you start saving multiple workspaces, the list gets long fast. DataLensia's Workspace Folders system lets you group, rename, move, and reorganize your workspaces with a familiar folder hierarchy — just like your file system.

🚩 The Scenario

You work with JSON data across several projects — a customer database, a product catalog, and some internal API responses. You want to:

• Keep each project's workspaces grouped together.
• Quickly find any workspace without scrolling through a flat list.
• Move workspaces between projects as they evolve.

🛠️ Step-by-Step: Creating Folders

1. Open the Workspace Manager (click the folder icon in the header, or press the keyboard shortcut).
2. Click New Folder (the folder+ icon).
3. Enter a folder name, e.g. Customer Data.
4. The folder appears in the sidebar. Repeat for each project/category.

📁 Moving Workspaces into Folders

Drag and Drop:

1. Click and hold a workspace card.
2. Drag it over the target folder in the sidebar.
3. Drop — it moves instantly.

Context Menu:

1. Right-click (or click the ⋯ menu) on any workspace.
2. Select Move to Folder.
3. Pick the destination folder from the list.

📂 Folder Operations

Action	How
Rename folder	Double-click the folder name, or use the ⋯ menu → Rename
Create subfolder	Click ⋯ on a folder → New Subfolder
Delete folder	Click ⋯ → Delete (workspaces inside are moved to root)
Expand/Collapse	Click the folder arrow to toggle its contents

💾 Import & Export Workspaces

Your entire workspace library — including folder structure — can be backed up and restored:

Export:

1. Click the Export button in the Workspace Manager header.
2. A versioned JSON file (datalensia-workspaces-<date>.json) is downloaded.
3. This file contains all workspaces, folder structure, notes, and transform configs.

Import:

1. Click Import and select your backup file.
2. DataLensia validates the schema automatically.
3. Workspaces are merged in — existing ones are not overwritten.

💡 Organization Tips

• Use project-based folders: one folder per client, feature, or data source.
• Add a _archive folder for old workspaces you want to keep but not see daily.
• Name workspaces descriptively: Users API - 2025-04 is more useful than workspace-3.
• After exporting, commit the JSON backup to Git for team-wide workspace sharing.

🔗 Sharing a Workspace from a Folder

Folder organization is local — the Share button in the workspace header still generates a compressed URL that works for anyone, regardless of their own folder structure.

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🚀 Try it now

Open the Workspace Manager from the Editor header and create your first folder to start organizing.